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Monday, September 22, 2008

Meal Allowances in the Philippines

Reader Lyn sent me this question:

Dear Ed,

Hello, my company has recently established a corporation in Philippines.

I would like to know if it is usual to provide meal allowance for the employees in many Philippine companies.

I would also like to know how much meal allowance, which major companies (such as San Miguel) or mid-small companies provide, is? (For example, 10,000 peso/month)

Here's my answer.

If you want a more detailed information regarding local practices on meal allowances, I suggest that you buy Watson Wyatt's Total Rewards Survey. The meal allowance provision vary largely among companies and I do not have those data available What I can share with you today are practices I've seen and as usual my opinion on them.

I don't think there is any law that require payment of meal allowances. It is however, a practice in the Philippines to give meal allowance for various reasons and purposes.

1. To compensate employees who are required to work in the field or for extra hours in consideration of the possibility of them spending more because of the tasks.
2. To give additional benefits for employee retention purposes
3. give additional compensation that is not taxable ( within limits of what is called de minimis benefits)

Reason/Purpose # 1
When employees are frequently tasked to go out in the field or work extra hours, management may decide to give meal allowance as additional compensation to cover for additional personal expense due to the unusual work. Often, the employees are required to surrender receipts so the company can pass the cost as expense. Normally the amount should be able to cover for the meal expense for that day as the title of the allowance implies. If you intend to cover the person's meal on a monthly basis, then you should compute for the number of meals you will cover.

Reason/Purpose # 2.
In the Philippines, employees tend to look at the number of benefits offered as a factor for accepting employment offers and staying in the company. If your company competes for available talent you need to at least be at par with other companies in this area or else you could be a target for poaching headhunters. Meal allowance while not that significant in terms of amount serves as an added attraction in your benefits list.

Reason/Purpose # 3
Many local employees hate seeing their hard-earned money go to taxes that practically go to the pockets of corrupt government officials. The meal allowance is one way to give employees tax free benefits because it is considered a de minimis benefit (so small they're not taxed). There are plenty of other de minimis benefits and combined with this meal allowance you can actually give your employees considerable additional compensation that fall within the bounds of non-taxable benefits. For more information on de minimis benefits, download this report by Alfredo Q. Merto, a Tax Manager from Punongbayan & Araullo.

Bottom line, I suggest that you seriously consider giving meal allowances if any of the factors I mentioned here are of interest to you.


  1. Thank you very much for this issue Sir Ed. Some of my doubts were answered. However, there are some things that's not clear to us. Me and my co-employees are experiencing hardships in work right now. since i was hired last 2008, we are given meal allowance in every travel that's beyond our area of responsibility. not until this year (2012), we are no longer allowed to claim meal allowances. hence, we are using our own money for the food during field visits that is 3 to 4 times a week. We are supervisors and we are deprived with that benefit unlike our managers who are still allowed to eat in the staff house. Right now, we are not allowed to stay or even drink water in the staff house. And more worse we are not allowed to sleep in the staff house during our over night stay in the area. Please give us some advise if this issues are still justifiable in our part? Thank you very much Sir.

  2. I suggest that you ask management to explain the change of policy. Also, see if it does not fall under diminution of benefits. Check this link for more details.

    1. Good afternoon sir edwin, just want to ask if the employees meal is mandatory,.,because in my case,in my company they deduct 70php for meal allowance,.,.is it right sir edwin?? Even though my staff's are complaning we cant do anything about it and the management keep..telling us that removing our employees meal is possible.

  3. Sir, I also have a question on meal allowance.
    Do Philippines people receive meal allowance on the daily base or monthly base?
    If daily, the calculation should be done on actual attendance, or standard working days?

  4. Anonymous11:58 PM

    hi sir,

    i just like to ask if we have a law regarding the transportation allowance. my friend works at makati, then w/o prior notice she was tranferred to pajo caloocan. she reside at cainta. plus her scheduled was grave yard. does she have the right to ask for transportation allowance sir? i hope i can hear from you..thank you and god bless

  5. Anonymous12:12 PM

    Dear Sir Ed,

    I would like to seek advice on the basis of giving field allowance.
    By the way, I am appointed as Admin Officer in a small rural bank here in our Province, the Management tasked me to make a study on field allowance. Do we need to give and how much to give to our field staff. I have no idea what kind of study or do I need to make a study on that? Our Rural Bank, based on research and comparing to other bigger rural banks, gives the highest pay.
    Can you give me advice or idea what should be considered or basis in giving field allowance?
    Thank you

  6. Anonymous12:03 PM

    Dear Sir Ed,

    I have a 5000 per 15 days allowance. Is that amount taxable?

  7. Anonymous10:30 AM

    Hi Sir,

    Meal allowance are subject to a limit of 25% of minimum wage rate per revenue regulation. Are there any other ways to declare the full amount of meal allowance and still be non-taxable?


If you have an opinion about this topic or a related experience you want to share, please feel free to leave a comment but please be respectful. No bad words please or I will be constrained to delete it.